Resources

 

Please note: the Resources page is accessible even if you are not logged in to ADAM.
So remember to login to ADAM otherwise you will get an error if you try to dowload or follow many of the links below.

CONTENTS

Click on the links below to go to the information you want to read.

ADAM

ADAM USER MANUAL

Here is the current version of the ADAM User Manual:
English
French
German
Portuguese
Spanish
If you require other languages please ask audiovis@amnesty.org

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THE GLOBAL COLLECTION

The Global Collection on ADAM contains Assets that are accessible to all logged in ADAM users.

The majority of the Assets are available for the whole movement for use in AI campaigning materials.

But the terms of use for some Assets restrict the ways in which they can be used, please read the agreement for each Asset carefully before downloading it, in order to confirm that your planned use is permitted.
If in doubt contact audiovis@amnesty.org.

Some Assets are not available for use, they are in the Global Collection for reference only, for example if an image has been licensed for one time use in a report it will be in the Global Collection, but it will not be available for further use.
If you want to use the image refer to the copyright credit, this will tell you who owns the image, you then need to contact them to license further use.
If the ownership of the image is not clear contact audiovis@amnesty.org.

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ADDING MATERIAL TO THE GLOBAL COLLECTION - BASIC CHECKLIST

Before material can appear in the Global Collection the following requirements should be met:
 - Copyright
 - Subject consent
 - Descriptive data correct
 - Original file
 - Embargo?

Copyright:
Establish who owns the copyright for the material, how they want to be credited, and the terms of use they have given AI.

Put the agreed credit in the 'Copyright Credit' field.

If AI does not own the copyright we need a written agreement with the copyright holder that sets out how AI can use the material and for how long. Use the 'Permission from Copyright Holder form'.

Paste the completed form into the 'Agreement notes' field, or attach it as an Item.

The information you put in the agreement notes, and the permission from copyright holder form, is used by AVR as the basis for the Asset agreement.

Exceptions: where material has been used in an AI report or website but AI does not have further rights to use it, the material should appear in the Global Collection for reference, but not be available for download.

Subject consent:
When taking photographs of individuals or groups of people you must make every effort to obtain their consent before these photographs are used in Amnesty International campaigns, actions or materials.

Wherever possible use a 'Subject Release Form' and attach it to the ADAM Asset.

Descriptive data:
The information about the material should be factually correct, names should be spelt correctly. Click here to get more information about writing ADAM descriptions.

Original file:
Upload the original file to ADAM - for video original files may be too large upload the best version you can.

Embargo:
If AI is waiting for a specific date to publish, in order to maximise campaigning impact, the date and time should be recorded in the ADAM record.

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THE PUBLIC COLLECTION

The Public Collection on ADAM contains Assets that Amnesty International makes publicly available in order to facilitate their distribution to third parties for human rights campaigning work. No login is needed to view and download these Assets; so for example you can send links to these Assets to a journalist and they will be able to view them without needing to login.

For an Asset to be in the Public Collection the following requirements must be met:
- All descriptive data must be up to date; names spelt correctly, no typos etc.
- Amnesty International needs to have the right to distribute it to third parties.
- Amnesty International must have subject subject release - signed forms or on-camera - for all named identifiable people appearing in an Asset, no release is needed for individuals that appear editorially or incidentally.

In order to facilitate their management all Assets in the Public Collection must be put into one of the following sub-levels:
newsflash - for Assets that used in or associated with a report or event.
ongoing campaigns - for Assets that are associated with an ongoing campaign.
who we are - for Assets about Amnesty International's work: portraits of Secretary Generals; historical campaigns etc.

These sub levels are associated with certain time periods in the Public Collection after which they must be returned to the Global Collection:
newsflash - a couple of weeks - these Assets only remain in the Public Collection to facilitate campaigning work around the launch of the report.
ongoing campaigns - a few months to a couple of years - for the duration of the associated Amnesty International campaign.
who we are - indefinitely.

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Audio

AUDIO FORMATS ON ADAM - a guide to formats for speech based recordings

The majority of audio files on ADAM are speech based. This means the file size can often be considerably smaller than music files of an equivalent duration. This is for a number of reasons:

The first is that the file can be mono. There is usually no need for speech to be stereo and simply by creating a mono file instead of a stereo file means that the resulting file will be half the size.

The second is that you can choose a lower sample rate. We would recommend 32000Hz for recording speech, (44100Hz or 48000Hz for music). These settings will produce perfectly adequate results for recording interviews, meetings and conferences and will mean that the file is smaller and more easily uploaded, downloaded and distributed.

We would recommend saving your file as a PCM WAV file if possible. A higher quality mp3 will often suffice, but using mp3 compression will lose a lot of the information contained in the recording.

It is better to save file space by selecting a mono, 32000Hz file, than by choosing to save as an mp3. A PCM WAV file is uncompressed and is always preferable as a master file.

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Images

AI'S PHOTO GUIDELINES

This document summarises how Amnesty International staff and volunteers should work with photos, with particular reference to:

  • Photo gathering
  • Ownership and copyright
  • Permission to use other people's photos
  • Credits
  • Captions
  • Finding and buying photos
  • Taking photos yourself
  • Storing, archiving and sharing photos in ADAM
  • Subject release and informed consent
  • Publishing and distributing photos externally
  • Sources and authenticity
  • Disturbing or sensitive photos
  • Concealing identity in photos
  • Manipulation of photos

 

Here are links to the document, it is available in the following languages:
Brazilian Portuguese
English
French
Portuguese
Russian
Spanish
If you require other languages please ask audiovis@amnesty.org

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AI'S GENERAL PHOTOGRAPHIC PRINCIPLES

We strive to uphold certain standards in our use of images of individuals, groups and practices in all Amnesty International materials (e.g.; documents, reports, publications, websites, campaign, action, recruitment and fundraising materials).

They are summarised in this document, it is available in the following languages click on the one you require:
Brazilian Portuguese
English
French
German
Portuguese
Russian
Spanish
If you require other languages please ask audiovis@amnesty.org

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GUIDELINES ON PHOTO MANIPULATION

Amnesty International will not manipulate the content in any image it owns, acquires or uses, except where it is considered necessary to protect the people in the image from being recognised.

It is very important that AI maintains a reputation for not manipulating images irresponsibly, both to protect the integrity of our materials, and to encourage professionals to continue to work with us and supply us with images.

Here are the full guidelines:
English
German
If you require other languages please ask audiovis@amnesty.org

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PERMISSION FROM COPYRIGHT HOLDER FORM

If you find an image that you would like to use in an Amnesty International campaign, action or material, you are legally obliged to obtain the written permission of the copyright holder before you use the image.

When you have discovered who the copyright holder is, ask them to complete this form.

Attach the completed form to the Image Asset it relates to by using the 'Add single Image Item' option:
- View one of the Image Asset records
- Go to the bottom of the page
- Click on 'Add single Image Item'
- Upload the permission document, click next, and enter a title.

If the form covers a number of images you only need to upload it once, for subsequent images covered by the form use the 'Edit Relationships' option and add the ID number of the Item you added previously.

We have the 'Permission from copyright holder form' in the following languages, click on the one you require:
Albanian
Arabic
Bangla
English
French
German
Hindi
Indonesian
Mandarin Chinese
Portugues
Russian
Spanish
Turkish
Urdu
If you require other languages please ask audiovis@amnesty.org

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PHOTOGRAPHERS CONTRACT - TEMPLATE

If you want to hire a photographer to take photographs on an AI mission or at an Amnesty International event you must make a contract with them, please use this template:
English
German
If you require other languages please ask audiovis@amnesty.org

The completed contract should be kept for future reference.

Attach the completed contract to the Image Assets it relates to by using the 'Add single Image Item' option:
- View one of the Image Asset records
- Go to the bottom of the page
- Click on 'Add single Image Item'
- Upload the contract, click next, and enter a title.

You only need to upload the contract once, for subsequent images covered by the contract use the 'Edit Relationships' option and add the ID number of the Item you added previously.

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PHOTOGRAPHERS BRIEF - TEMPLATE

If you commission a photographer you must give them a written brief to work to, please use this template:
English
German
If you require other languages please ask audiovis@amnesty.org

Click here for more information about how to write a brief.

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SUBJECT RELEASE FORM

When taking photographs of individuals or groups of people you must make every effort to obtain their consent before these photographs are used in Amnesty International campaigns, actions or materials.

To facilitate this, Amnesty International requires Amnesty International staff or commissioned photographers to use a 'Subject Release Form' when they take photographs of individuals on missions.

Attach the completed subject release forms to the Image Assets they relate to by using the 'Add single Image Item' option:
- View one of the Image Asset records
- Go to the bottom of the page
- Click on 'Add single Image Item'
- Upload a scan of the subject release form, click next, and enter a title.

You only need to upload the form once, for subsequent images of the same person use the 'Edit Relationships' option and add the ID number of the Item you added previously.

We have forms in the following languages, click on the language you require:
Arabic
Bangla
Creole
Czech
Dutch
English
French
German
Hindi
Hungarian
Indonesian
Italian
Korean
Mandarin Chinese
Portuguese
Romanian
Russian
Slovak
Spanish
Swahili
Tagalog
Urdu
If you require other languages please ask audiovis@amnesty.org

Here is a link to a document that explains how to use the AI subject release form:
English

Here are additional documents, they explain how to take photographs of people who do not want their identity made public or how to conceal their identity if you have already taken the photograph.

How to take photos of vulnerable or at risk subjects:
English

How to conceal the identity of a person in a photograph:
English

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GUIDE TO WRITING ADAM PHOTO DESCRIPTIONS

Image descriptions (captions) are written in the present tense, and consist of a single sentence, although a second sentence can be added to give additional contextual information if required.

When you are writing image descriptions for ADAM remember the 5 Ws: Who, What, Where, When and Why

Who is in the photo?
Always include first and last name of the subjects, and titles are useful too.

What does the photo depict?
A demonstration, a football match, or a press conference? What is the subject doing at the event? This must be written in present tense, as if you are there describing the event as it happens.

Where was the photo taken?
Give the city, state and country, and more specific information like opposite the Japanese embassy.

When was it taken?
Day, month, year. Written like this: 10 December 2009

Why is the photo relevant to Amnesty International?
A picture of a police station means nothing on its own, but if PoCs are tortured there then it is relevant to AI, but you must explain this in the caption. This background information should come after the date the photo was taken.

Here is an annotated example:
Gil Ok Won and Amnesty International activists (Who) call for justice for the "comfort women" (Why) at a protest (What) opposite the Japanese Embassy in London, UK (Where), 12 November 2007 (When).
Thousands of women, known as "comfort women", were officially commissioned by the Government of Japan from the 1930s through the duration of the Second World War for sexual servitude for the armed forces.(Why/Context)

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SPECIFICATIONS FOR ADAM IMAGES

In order for images on ADAM to be able to be used in the widest range of Amnesty International campaigning materials, we ask that the images you upload meet the specifications below.

You can upload images that do not meet these specifications; because in some circumstances it is better to have any image than none at all.

But these specifications definitely apply if you are taking photos, scanning photographs, or commissioning a photographer; please ensure that your camera or scanner makes images that meet the following specifications:

Minimum Target Size:
25MB/8MP; 24bit RGB colour

Colour Space:
Adobe RGB (1998)

Target file type:
Colour corrected, maximum quality .JPEG and original raw image file (such as .NEF, .CR2 or .DNG format)

OR

Colour corrected .TIFF file and original uncorrected .JPEG or .TIFF

The corrected files should be uploaded to ADAM as Assets and the originals added to their respective Assets as Items.
Colour correction must be done on a calibrated monitor.

FILE NAMES:
Digital cameras: file numbering should be set to 'Continuous', retain the original filename the camera gives the image, if you do rename the file keep the original filename and add your new name after it, the reason for doing this is to keep the files in the order they were taken and avoids duplication.
Scanned images: Each image should have a unique filename.

EMBEDDED METADATA:
The following minimum information should be embedded as IPTC metadata in the image files; using for example Photoshop File Information or Irfanview:

  • Caption (description) - Provide detailed information about the photo - remember the 5 Ws:
    Who: name the people in the photo.
    What: what are the people in the photo doing?
    Where: city, state and country?
    When: day, month, year taken?
    Why: how is the photo relevant to Amnesty International?,
  • Headline (title) - 3 or 4 words to describe image
  • Special instructions - put information about subject release here and note any usage restrictions.
  • Copyright Credit
  • Date created - this is automatic for digital cameras, ensure your camera is set to correct date & time.

 

More detail about how to use Irfanview to embed information into images can be found - here - on page 10 of the course notes that accompany the IS AV team's short photography course.

You should refer to AI's Guidelines on Photo Manipulation before making any corrections to images.

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QUICK GUIDE TO PREPARING IMAGES FOR ADAM

This document a quick guide to preparing images for upload to the ADAM database, it contains links to more detailed information throughout the text:
English
If you require other languages please ask audiovis@amnesty.org

You should refer to AI's Guidelines on Photo Manipulation before making any corrections to images.

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MAPPING EMBEDDED IPTC TO ADAM

It is good practice to embed captions, consent, and copyright information in your images even before you upload them to ADAM.

An explanation on how to use IrfanView to do this can be found - here - on page 10 of the course notes that accompany the IS AV team's short photography course.

Software to use for embedding captions:

  • IrfanView - Free to use - simple interface
  • XnView - Free to use - interface is possibly a little complicated for non pro users.
  • Adobe Bridge, Lightroom, Photoshop; Aperture; iPhoto; Photo Mechanic etc - Not free, will embed IPTC to a greater or lesser extent.

 

IrfanView to ADAM mappings:

  • 'Document Title' -->'Title'
  • 'Caption Description' --> 'Description'
  • 'Caption Keyword's --> 'Tags' (and 'Keywords' if matches ADAM keyword)
  • 'Supplemental categories' --> 'Campaigns'
  • 'Copyright' (needs to be either Private, Amnesty International, or Mixed) --> 'Copyright Type'
  • 'Credits' --> 'Copyright Credit'
  • 'Special Instructions' --> 'Agreement Notes'
  • 'Country' --> 'Place Created'
  • 'Source' --> 'Asset Source' (nb not visible to all users on ADAM)
  • 'Author (Byline)' --> 'Photographer'

 

XnView to ADAM mappings:

  • 'Headline' --> 'Title'
  • 'Caption' --> 'Description'
  • 'Keyword' --> 'Tags' (and 'Keywords' if matches ADAM keyword)
  • 'Supplemental categories' (a little difficult to add) --> 'Campaigns'
  • 'Copyright' (needs to be either Private, Amnesty International, or Mixed) --> 'Copyright type'
  • 'Credits' --> 'Copyright Credit'
  • 'Special Instructions' --> 'Agreement Notes'
  • 'Country' (needs to match ADAM list, but not case sensitive) --> 'Place Created'
  • 'Source' --> 'Asset Source' (nb not visible to all users on ADAM)
  • 'Byline' --> 'Photographer'

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PHOTOGRAPHY TRAINING

Below is a link to the course notes that accompany the IS audiovisual resources team's short photography course; this document includes:

  • Know your camera
  • Mission basics: screen symbols, holding the camera, focusing, preparation
  • Take photographs with output in mind: Don't just snap, Subject release, Concealing identity
  • How to take a portrait
  • Lighting
  • Macro mode
  • Focus and recompose
  • Correct exposure
  • Photos in low light
  • Moving objects
  • Downloading photos
  • Captioning images
  • Uploading to ADAM
  • Composition
  • Technical
  • Glossary

 

Here is a link to the document, it is available in the following language:
English

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Video

VIDEO COMMISSIONING FORM

Before request a video for your campaign ask yourself what you hope to achieve with the video.

This form is designed to help you do this, by asking you to answer questions such as:
- Why is audiovisual support required for this project?
- What impact do you want to achieve by using a video?
- What should be the user experience?

The form is available in the following languages:
English

If you require other languages please ask audiovis@amnesty.org
If you need advice on this, or making videos please contact AVProduction@amnesty.org

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RECORDING VIDEO INTERVIEW CONSENT

When videoing individuals or groups of people you must make every effort to obtain their informed consent before this video is used in Amnesty International campaigns, actions and materials or given to the media.

To facilitate this the Audiovisual Production team at the International Secretariat have written this document which gives examples and instructions of how you should record the subject's consent:
English
German
If you require other languages please ask audiovis@amnesty.org
If you need advice on this, or making videos please contact AVProduction@amnesty.org

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VIDEO FORMATS ON ADAM

The first thing to realise, when using ADAM as a resource for video research and archiving, is that the preview file (the file that you watch) is not the same quality of video file as that which is saved on the database and available for download.

When a video file is uploaded to ADAM, the database automatically generates a .flv preview file that is considerably smaller in file size and quality than the original file that is uploaded.

This is to make preview faster, especially for users with a slower internet connection.

The highest quality version is available for download:
Click on the download button and select 'For broadcast' from the dropdown list, after you have filled in details of your intended use etc click on the 'Download Original' button.

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USER GENERATED CONTENT (UGC)

Please send this completed form, together with the original video file to $AVStudio@amnesty.org Doing this allows Amnesty International to manage digital content from third parties securely and responsibly allowing access to those who require it only. This form will be uploaded to ADAM and accompany the cataloguing details and a digital version of the video. The video itself will not be generally available and all sensitive information (contact details etc) will be held securely.

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Frequently asked questions - FAQs

HOW CAN I FIND WHAT I WANT WHEN I SEARCH?

START SIMPLY

Using the Quick Search box at the top right of the ADAM page, enter one word at first, for example:

Peter

The reason for starting with only one word is so that you can be sure your search gives results.
If you do not get any results then you know the problem is with that word, whereas if you start with two words it is more complicated because both words need to be in an Asset's record for it to appear in the search results, so the problem could be one or both of the words.

SMELLING

Make sure that you spell the search words correctly, for names use the spelling found in AI Indexed documents.

REFINE IF NECESSARY

If you get too many Assets returned by your search, then you can refine the results in a number of ways:
For example if you are only looking for images select 'Image Asset' from the drop down list to the right of the box (by default ADAM searches audio, image, and video Assets).

Or add a second word or name, for example:

Peter Benenson

ADAM will then search for Assets where both words appear.

For this example you will see that there are still quite a lot of search results, if you want to look through them all it will be easier if you change the number of results on a page to 100, use the drop down list on the right of the page to do this, then you will be able to scroll through more images without having to click to get to the next page.

USE KEYWORDS

To refine the results further you could add the PORTRAIT keyword using the Advanced Search:

Peter Benenson PORTRAIT

We use the PORTRAIT keyword for posed portraits of people, so use this keyword if you are looking for this kind of image.

(To refine a search you click on 'Refine results')

KEYWORD COMBINATIONS

You can also use keyword combinations to refine your results, for example if you want to see AI researchers on mission search for:

"MISSIONS" and "AI STAFF"

WILDCARDS

Another way of refining the results is to read the description in one of the Assets that is correct and look for words in it that might be useful in your search.
For example records for photos of Peter Benenson often refer to him as the founder of Amnesty International, you can use this to refine your search results:

Peter Benenson found*

You will see that I have put an asterisk on the end of found, this wildcard means that ADAM will search for founder, founded, founders etc.
The results do include images of two other people, a couple of odd results are to be expected in any search, but the majority of the images are now of Peter Benenson.

You should also use a wildcard when you are searching for words that contain accented letters, for example

Guant*namo

You should replace the á with *.

JUST SAY NO

But if you specifically want pictures of Guantanámo Bay or Guantánamo detainees they will be hard to see amongst the images of Amnesty International actions.

So you can refine your results by excluding the ACTION / EVENT keyword using the Boolean NOT operator:

Guant*namo NOT "Action / Event".

You can say no to more than one word or term using parenthesis:

Guant*namo NOT ("Action / Event" OR Demonstrations)

Link the terms you want to exclude using using the Boolean OR; ADAM will exclude Assets that have either "Action / Event" or Demonstrations in their record.

WHERE'S THAT?

Alternatively you could select Cuba in the 'Place Created' field in the Advanced Search to find images that were taken in Cuba:

Guantánamo CUBA

FURTHER INFORMATION

Click here for more information on searching.

Or email audiovis@amnesty.org and we will advise on your particular search.

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I FOLLOWED AN ADAM LINK, BUT I CANNOT SEE ANY IMAGES, WHY?

LOGIN FIRST

First have you logged in to ADAM? You must log-in to view most of the images, videos and audio (Assets) that are held in ADAM.
If you are logged in it will say 'Log Out' at the top right of the ADAM page.

ACCESS TO COLLECTION

Then please remember that the ADAM database is composed of a number of separate Collections.

Assets held in the Global Collection are accessible to anyone that can log into the ADAM database.

But most Users can only upload to their Section or Team Collection - where the Assets are not visible to all ADAM users - only Users with access to the Section/Team Collection will be able to see the uploaded Assets.

So if someone sends you a link to Assets held in their Collection, unless you have access to their Collection, you will not be able to see the Assets...

WHAT THEN?

At the moment there are two ways to make the Assets visible to you:

1. Contact the Audiovisual Resources (AVR) team, and tell them that you have a link but cannot see the Assets, we will then transfer them to the Global Collection; we may have to ask the person who uploaded them questions about copyright.

2. Or the person that sent you the link adds you as a User of their Collection; this is done under the Admin option in the menu.
See 'How do I add users to my collection?' below for instructions.

The AVR team administer the whole database and see all of the images, videos or audio that are uploaded, but we will assume that you want to keep them in your own Collection unless you tell us otherwise. If you have images, videos or audio that you want to share, send us a link to them; remember to be selective and only choose the best.

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I FOLLOWED AN ADAM LINK, BUT I DO NOT GET THE RESULTS I WAS EXPECTING, WHY?

First have you logged in to ADAM? You must log-in to view most of the images, videos and audio (Assets) that are held in ADAM.
If you are logged in it will say 'Log Out' at the top right of the ADAM page.
Not being logged is the most likely cause of the problem, for more detail see above.

But if you get results that you were not expecting then "Cached Criteria" will probably be the cause.

Look at this ADAM link:
https://adam.amnesty.org/asset-bank/action/search?cachedCriteria=1&newSearch=true
In the middle of the link you can see that it says "cachedCriteria", this is something that the database does with searches: it sometimes caches the criteria for the search rather than always including them in the url.

It creates a "cachedCriteria" url when you return to the search results after viewing one of Assets found by the search.

There is no problem with this if only you are looking at the results.
But if you copy the "cachedCriteria" search url and send this to someone else, they will see the results from their most recent search, not the results of your search.

So if you want to send someone a link to a search copy the url before you view any of the results.
You should be able to see the criteria you searched for in the middle of the url.

For example here is an ADAM search for "dogs":
https://adam.amnesty.org/asset-bank/action/quickSearch?keywords=dogs&entityId=&newSearch=true&quickSearch=true
(you can see the word dogs in the middle)

If you send this to someone else they will be able to see the results of a search for dogs.

But if you have viewed some Assets already this is actually not a problem. If you have viewed Assets the easiest way to get a link that will work for other people - rather than navigating back in the browser - is to click on the 'Saved & Recent Searches' tab which is in the centre of the ADAM page above the search results.
Then click run next to the search you want to link to and then copy this url.

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HOW DO I UPLOAD A LARGE VIDEO FILE?

If you want to upload a large video file to ADAM, for example a 500MB .mpeg, it might take a long time: this is because the data needs to be transferred from your computer to the ADAM server and then ADAM needs to create a preview file.

We recommend creating an empty Asset first:

  • Click 'Add Assets' and then 'Add Asset' in the ADAM menu on the left.
  • Then select 'Video Asset' from the Type list.
  • Then click in the 'No file to upload' check box
  • Click the next button.
  • Enter all of the information about the Video into the fields.
  • When you have finished click the 'Submit' button at the bottom of the page.

 

Now you just have to add your video:

  • First make sure that the file you are going to upload is stored locally on the hard drive of the computer you are using. If you upload a file that is held on a network server it is likely that you will get an error.
  • Then go to the Asset you have just created and click on the 'Edit' button.
  • Scroll down to the 'File (if changed)' field.
  • Use the 'uploader popup' - because it gives you some indication of progress: a task bar comes up showing how much of the file has uploaded.
  • When the file has uploaded, you must click the 'Save' button at the bottom of the record.

 

IMPORTANT INFORMATION: if it takes longer that 45 minutes to upload the file ADAM will log you out automatically.
So before you click the 'Save' button you must confirm that you are still logged in - here is how you do this:

  • Open another tab in the same internet browser and go to the ADAM home page.
  • Look at the top right hand side of the ADAM home page.
  • If it says "Log Out" return the tab that you uploaded the video in and click 'Save'.
  • If it says "Log In" you must login to ADAM again - click on 'Log In' - and only when you have logged in return the tab that you uploaded the video in and click 'Save'.

 

When you click 'Save' ADAM start to create a preview file, sometimes this will take a long time, the amount of time depends on the size of the video file you have uploaded.
While it is generating the preview file ADAM puts a placeholder image from the video into the ADAM record.

You must refresh the page in your browser to see the play icon; the page does not refresh automatically when the preview is generated.

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HOW EXACTLY DO I UPLOAD IMAGES?

Here is a step by step guide to uploading images to your Collection.

Before you upload anything please read the following:

- Upload the original size and maximum quality jpegs - go here for image specifications.

- Select your best or representative images for upload, do not dump your memory card onto ADAM.

- Information about the images is as important as the images themselves - go here for a guide to writing descriptions.

- Only resize the images if your internet connection speed is very slow, resize the images in the same way that you do when you email them, and upload these.

TO UPLOAD ONE IMAGE:

1. Login to ADAM

2. Click on 'Upload' - in the menu on the left

3. To upload one image click on 'Single Upload'

4. Click on 'Choose File' button

5. In the popup window find the file you want to upload, click on it and click on 'Open'

6. Then click on the black 'Upload' button

7. Wait for the file to upload

8. On the new page that opens add information about the image (metadata) to the boxes.
The ones you must complete have an * next to them.
The grey circles with the ? marks - Help - explain what information is needed.

9. Decide if you want all ADAM users to be able to see the image.
- If you do check the 'visible to all ADAM Users' checkbox, if not check the box for your Team Collection.

10. Finally click on the 'Submit' button

The images are now in your Collection

TO UPLOAD MORE THAN ONE IMAGE:

1. Login to ADAM

2. Click on 'Upload' - in the menu on the left

3. Then on 'Bulk Upload'

4. Now click on 'Start a new data import'

5. Click on 'Upload files' button

6. In the popup window find the files you want to upload, click on them and click on 'Open'

If you need to add more files you can click on the 'Upload files' button again.
If upload stops, click the 'Cancel Upload' button and then on 'Upload files' and choose the files that failed to upload.

7. Click next - when upload has finished

8. On the new page that opens information about the image (metadata) to the boxes.
The ones you must complete have an * next to them.
The grey circles with the ? - Help - marks explain what information is needed.

9. Decide if you want all ADAM users to be able to see the images.
- If you do check the 'visible to all ADAM Users' checkbox, if not check the box for your Team Collection.

10. Finally click on the 'Start Import' button

11. When Bulk upload has finished the Import log says 'Finished Import'

The images are now in your Collection

EDITING AFTERWARDS

If you want to edit the records you have just uploaded:

- you might want to add specific information to some of the images.

- or you might have forgotten to add something to all of the images.

You can do this once it says 'Finished import'.

ADDING SPECIFIC INFORMATION

To edit all of the records individually:

1. Click on 'Batch update the last imported batch'

2. Make your changes to each record

3. 'Save and Continue'

ADDING GENERAL INFORMATION

To edit all of the images at the same time:

1. Click on 'Bulk update the last imported batch'

2. Then click on 'Run an update on this batch'

3. On the new page that opens click on the dropdown lists next to the boxes you want to edit. You can either 'Replace' the old information or add more information using 'Append'.

4. When you have finished click 'Start Update'

EDIT ONE SPECIFIC IMAGE

To edit one image:

1. To locate the image go to 'Recent Items'.

2. Click 'View details', then click the 'Edit' button on the right of the thumbnail

3. Now make your edits.

4. When you have finished editing click on 'Save Changes' at the bottom of the record

 

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